Wedding Checklist - The PASH Wedding Forums and Message Boards

Heather · #1 02-22-2007, 02:26 AM

I can't find the post where someone was asking for a checklist. (Does it seem like there are a 1,000 "New Posts"? I can't find anything, lol.)

So, I thought I would post my list(s) from an Excel doc I created to help me keep things in order. I can send you the actual document if you want it. Just PM me with your e-mail address. The beauty of it is that I had everything in one workbook.

Should we add a few on here and make it sticky?

The tabs are the separate tabs in the workbook, and the text underneath are the columns I had created.

FIRST TAB: INVITEE ADDRESSES
Name, Address, City, State, Zip, E-mail/Phone

SECOND TAB: ENGAGEMENT GIFTS
Name, Gift Received, Sent TY Note?

THIRD TAB: RESPONSES
YES (Couple), YES (Individual), Unable to Attend
Names listed underneath each column.

FOURTH TAB: THINGS TO DO (GENERAL)
What, Who, Status, Details (if necessary)

Here's the list I had under "What":
Florist
Make bags for hotel guest
Make baskets for ladies and mens room
Reserve Troy Brew Pub for Rehersal Dinner
Mike pick out tuxes
Order Invitations
Find Make-up & Hair Person to come to FP
Bagpiper
Magician for Cocktail hour & a half
Make Seating Place Cards
Gather Names & Addresses
Hire Officiant
Hire Photographer
Hire DJ
Reserve rooms at FP hotel
Make Save the Date Info Sheets to send with magnets
Register at Macy's & Bed, Bath and Beyond
Order Save the Date Magnets
Wedding Kiss cards
Golf Tee Favors
Reserve Wedding Rehersal time and date
Get Dress!
Make Table Name Cards
Make or Buy Wedding box for cards
Put together Wedding Favors
Wedding Bands
Gifts for Bridesmaids, Groomsmen & Parents
Write Vows, Pick out Readings
Marriage License
Honeymoon Arrangements (Passport?)
Ring Bearer Pillow
Garter
Veil
Shoes
Cigars
Get Kimberlin's Dress (Flowergirl)
Seating Chart / Meal counts

Continued......

Heather · #2 02-22-2007, 02:31 AM

FIFTH TAB: THINGS TO BUY
For hotel bags:
Candy
Bottled Water
Oranges
Bags of Chips
Hotel Guest List (make this)
Maps of the area

Basket for Ladies Room:
Gum Tampons Body Spray
Aspirin Hair Brush Deoderant
Clear Nylons Antacids Dental Floss
Sewing Kit Qtips Bobbie Pins
Hair Spray Nail File
Lotion Clear Nail Polish
Safety Pins Black Nylons

Basket for Mens Room:

Gum Safety Pin Dental Floss
Aspirin Qtips Antacids
Comb Sewing Kit Disposable Razors
Brush Nail Clippers
Lotion Cologne
Hair Gel Deoderant

SIXTH TAB: FINAL SEATING
Thatcher Park Table (Table Name or Number with the meal listed underneath and # of people choosing that meal for that table.) Underneath that in the same column, I listed the person or couple at the table.
Filet - 5 Filet
Chicken - 4
Salmon - 3
Veggie - 1

SEVENTH TAB: WEDDING GIFTS
Gift From, Gift, Sent Thank you card?

maroki13 · #3 02-22-2007, 02:34 AM

I'll add my "to do" list on here, that I had broken down by category. I also have it in an excel spreadsheet as well, if people need it.

Invitations
*put together
*stamps x2
*print envelopes
*send in mail
track RSVPs

Favors
buy M&Ms
cut ribbon (24")
mix M&Ms
print favor tags
cut favor tags
make favors

Marriage
marriage license

Caterer
finalize menu
room set up diagram
give final numbers
leftover food?

Ceremony
pick music
write vows
counseling
pew decorations
alter decorations
*write ceremony
special readings
meet with organist
chapel set up

Programs
*design program
print programs
fold programs
cut ribbon (24")
fold vellum
tie programs

Gifts
*buy thank yous
send thank yous
make card box
buy frames for parents
write letters

Music
meet with DJ
pick impt. songs
make song list

Reception
*plan centerpieces
*guest book idea
cut writing squares
buy decorations
print placecards
*pick out cake
*buy sea glass
buy cylinders
*buy fabric
make fabric circles
room set-up diagram
room decoration pic

Rehearsal Dinner
*make guest list
*plan menu
plan cooking
buy food

Day Of Stuff
*hair appointments
transportation
emergency kit
lunch
wedding night bag
FH present
*candid photos

Bridal Party
*buy gifts
discuss jewelry
*hair appts
*makeup appts
send out dresses
decide on shoes

Wedding Rings
*order rings
*pick up rings
get rings cleaned

Bride
*buy accessories
*BM learn tie dress
*buy veil
mani/pedi
waxing
*schedule fittings
*alterations
practice hair/makeup (consultation)

Cake
*pick cake flavors/decoration
*finalize cake numbers
*organize cake delivery

Photographer
"must have" shots
pay credit?
ask about book
finalize schedule
pay remaining bill
engagement photo

Groom
tux measurement
*buy accessories
pick up tuxes
haircut

Honeymoon
pack suitcases
reserve rental car
Mexican money
pick up on Sat.
tan
buy clothes

Flowers
pick flowers
meet with florist
arrange delivery
arrange bouquets

Personnel- Find people to do these things
ushers
*reception greeters
*organist
*flutist
*officiant
ceremony decorator
church clean up
reception decoration
reception clean up
present taker

This is the list I started using about 2-3 months before the wedding, after I had all the huge things done: booked a venue, a chapel, an officiant, a photographer, DJ, etc....

I also had a "guest list" spreadsheet that had columns with this information: Guest Name, # Invited, Address, Invitation Sent (Yes/No?), RSVP, # Attending, Gift Received, and Thank You Sent.

Mary2008Weds · #4 10-25-2007, 02:01 AM

Whew glad this was here.

Yelycrazygirl · #5 10-25-2007, 01:18 PM

wow I never saw this before..... Thanks for finding it.... specially now that I'm so close to my wedding day!!!!!

Jamie08 · #6 11-09-2007, 03:35 PM

Wow I'm glad I came across this... it's really making me realize how much I still have to do, and how unorganized i really am!

Brandonsgirl · #7 01-22-2008, 04:28 AM

thanks for posting these ladies!!! they will come as a HUGE help!